Groups may perform whatever repertoire suits their needs. Chamber groups must have six participants or fewer per group and be self-led. 



Sixty chairs and fourty music stands will be on the stage. If you require extra stands, you must bring them. The stage is wheel-chair accessible. There are many plugs on and around the stage area. Electric keyboard, amplifiers, and choir risers are not provided. The following will be provided: Congas and Stands, Bass Drum and Stand, Free Standing Cymbals, Gong and Stand, Acoustic Piano, Timpani (4), Chimes, Bells, Drum Set, Crash Cymbals, Standing Snare Drum, Xylophone, Bongos. You must bring your own mallets and sticks, as well as anything you require that is not on this list. 



Plan to arrive 15-20 minutes prior to the beginning of your class. Upon arrival, your group will be ushered into a monitored holding room where your group will have a designated area to store belongings (instrument cases and backpacks). Please have these items touching the wall. Have someone from your group check in at the usher’s desk and submit a copy of your music. Please have this music clearly labeled with the school and group leader’s name. Once your group has their instruments ready, have them enter the performance room in an orderly manner and find a seat and wait for the class to begin. A brief tuning can take place in this holding room provided one group tunes at a time and the doors to the holding room are closed to prevent noise bleed into the performance room.



Each large ensemble will be given set number of minutes to set up, do a brief warm up, introduce themselves, perform one selection or two contrasting selections, and receive an adjudication-workshop. It is recommended that groups plan to play no more than one third of their allotted number of minutes to allow for adequate set and workshop time. All groups must stay for the entire class so as to benefit from listening to the other ensembles and their workshops. At the end of each group’s time, they will receive their music and a certificate with their seal of standard. Seals of standard will not be announced publicly. An mp3 of the adjudication voice over will be sent to you from the festival coordinator.



At the end of the class, please exit the performance room in an orderly manner, collect your belongings, and make your way to your bus. If you are catching a school bus, should have your bus arrive no more than 5 minutes prior to the end of your class. Don’t forget to collect your music before you leave!



Waterloo Region District School Board Groups must be accompanied by the required staffing supervision ratio for Cat 1-2-3 off campus trips according to the Administrative Procedure 1581 (available on the Board Website). Homeschool groups should register in the Community Group division.


    • This festival will be known as the Kitchener-Waterloo Kiwanis Music Festival. It is hosted by the Kiwanis Club of Kitchener-Waterloo, Inc and referred to throughout the rules as "KWKMF". 
    • By registering for the KWKMF, you agree to be bound by the festival rules found in the PDF Syllabus, some of which are listed here.
    • By registering for the KWKMF, you consent to the publishing of the participant’s name, photo and video taken by official festival media persons on the KWKMF's online and printed media outlets. 
    • Registration takes place from December 1 to January 22. Late registration takes place from January 23 to January 31 with a $10 late fee.
    • In addition to the class fees, registrants will be charged a flat $5 registration fee. This will appear as a ‘shipping fee’ on your receipt.
    • The KWKMF reserves the right to refuse any entry or change the program’s schedule at any time. 
    • The KWKMF does not issue refunds.
    • Since the program is subjecdt to change, it is the participant's responsibility to ensure that their understanding of their schedule is up to date with the information on the festival website. 
    • This KWKMF is open to amateurs only. 
    • A participant's age is determined by their age on December 31st of the year prior to the year of the current festival. 
    • All participants must provide a legal copy of their music for the adjudicator. 
    • Participants must announce their name, the title of their selection, and the name of the composer.
    • By registering for the festival, you agree to accept all of the festival results as final. All decisions made by a festival adjudicator or concert organizer with respect to class outcome, awards, provincial delegation, and concert performer nominations are irrevocable. 
    • Making contact with an adjudicator to discuss festival-related matters is not permitted. Adjudicators are required to report such correspondence to the festival committee. 
    • Photography and cellphone usage is prohibited in all festival performance spaces.
    • Exemplary behaviour and consideration of other participants, volunteers and staff is expected at all times.



    To read the remainder of the Rules and Regulations, please see the PDF copy of the Syllabus, on the festival website. There, you can find more information about class procedures, awards, and much more. 

© 2019 Kitchener-Waterloo Kiwanis Music Festival